Built for Canadian IME work
One case file, from referral to invoice
IMECore holds the referral, the records, the booking, the report, and the bill against one case. AI does the sorting and the drafting. A person approves every step that matters.
- Case data stored in Canada
- Every step logged with a person and a time
- Priced per case, not per seat
- From:
- adjuster@meridiancasualty.ca
- Subject:
- IME referral, claim AB-2026-40817
Please arrange an orthopaedic assessment for R. Okonkwo. Accident benefits file. We need the report by 12 October. Records to follow from the treating clinic and the imaging centre.
Extracted
- Claimant
- R. Okonkwo
- Claim number
- AB-2026-40817
- Referrer
- Meridian Casualty
- Claim type
- Accident benefits
- Specialty asked for
- Orthopaedic surgery
- Report due
- 12 October 2026
A coordinator checks these fields and accepts the case. IMECore does not open a file on its own.
What IMECore takes off the desk
The referral inboxThe case tracking spreadsheetThe shared drive of PDFsThe booking calendarThe fax cover sheetThe sticky note with the deadlineThe month-end billing rebuild
The workflow
Five stages, one case file
Click through a case. Each stage shows what happens today and what happens once the file lives in one place.
The problem
Nobody is short of software. Everybody is short of one place to look.
A coordination firm already has an inbox, a spreadsheet, a shared drive, a calendar, and an accounting package. None of them knows about the others. The person in the middle is the integration, and they are the one who gets called when a report is late.
- You answer status calls by reading your own sent mail.
- Records arrive in four formats and nobody knows what is missing.
- A booking slips and you find out when the report is late.
- The examiner asks again for records you already sent.
- Month-end billing means rebuilding the month from memory.
- When counsel asks what the examiner saw, the answer takes a day.
Where the time goes
The exam is the short part
Published figures from fee schedules and industry surveys. Each carries its source.
- Typical wait to book a BC specialist IME
- 2–6 monthsTypical wait to book a BC specialist IMElawyerinfo.ca, BC WCAT guide
- Typical wait for the report after the exam in BC
- 4–8 weeksTypical wait for the report after the exam in BClawyerinfo.ca, BC WCAT guide
- Average examiner time per IME, across review, exam, and report
- ~6.5 hoursAverage examiner time per IME, across review, exam, and reportSEAK 2024 IME fee survey
Who it is for
Everyone on the file, in one place
Six people touch an IME and none of them work the same way. Each gets a view that fits the job.
- For teams
IME coordination firms
IMECore holds the referral, the records, the booking, the report, and the invoice against one case. Nothing lives in a mailbox.
Read - For teams
Insurers and adjusters
Send a referral, watch it move, and get the report on the date you were promised. No status calls.
Read - For teams
Law firms
Every record is dated and sourced. Every step is logged. The report cites what it relies on.
Read - For teams
Examiner physicians
Records arrive sorted, dated, and deduplicated. The questions sit next to the draft. You get paid on a schedule.
Read - For teams
Employers
Ask a clear question about duties and restrictions. Get a dated, defensible answer that human resources can use.
Read - For teams
Examinees
See your appointment, what to bring, and who has seen your records. Ask a question and get an answer on the record.
Read
Free tools
Try the calculation before you talk to us
No account, no upload. These run in your browser.
- Free
Interpreter and accommodation planner
Select the language, accessibility needs, and material requirements. The planner builds the interpreter booking, break schedule, and room checklist.
Read - Free
Addendum or re-examination decision tool
Say what is new, how old the examination is, and whether consent still holds. Get a path and a letter starter.
Read - Free
Bates numbering generator
Paste your sources and page counts. Get the Bates range for each one, plus warnings for duplicates and overflow.
Read
Compare
Against what you use now
Legacy IME software covers the workflow but hides its price. AI records vendors read the chart but stop there. A spreadsheet does neither, and everybody still uses one.
| Capability | IMECore | Spreadsheets and email | Legacy IME software | AI records vendors |
|---|---|---|---|---|
| One case from referral to invoice | Yes | No | Yes | No |
| Reads the referral email for you | Yes | No | No | No |
| Sorts and deduplicates records | Yes | No | Sometimes | Yes |
| Names the records you are missing | Yes | No | No | Sometimes |
| Examiner, referrer, and examinee portals | Yes | No | Sometimes | No |
| Report review with named sign-off | Yes | No | Sometimes | No |
| Provincial tax applied by rule | Yes | No | Sometimes | No |
| Audit log you can export | Yes | No | Sometimes | Sometimes |
| Case data stored in Canada | Yes | Sometimes | Sometimes | Sometimes |
| Pricing model published | Yes | n/a | No | No |
| Every login included | Yes | n/a | No | No |
Categories, not named vendors. No IME operations vendor publishes enough detail for a fair named claim. Checked 27 August 2026.
FAQ
Questions people ask about IMECore
What does IMECore do?
IMECore runs Independent Medical Examination coordination. One case holds the referral, the medical records, the examiner booking, the report, and the invoice. AI reads referrals, sorts records, and drafts chronologies. A named person accepts the intake, approves the booking, and signs off the report.
Who is IMECore for?
IME coordination firms, insurers and adjusters, defence and plaintiff law firms, examiner physicians, and employers. Examinees get a portal that shows their appointment and their rights.
Where is our data stored?
IMECore runs on Cloudflare. Health information is only ever processed by a model running in Canada, and we check that on every request. The trust page explains where data is stored and lists every subprocessor that can touch it.
How is IMECore priced?
Per closed case, not per seat. Coordinators, reviewers, examiners, referrers, and finance staff all get logins at no extra charge, and there is no implementation fee. Tell us your monthly case volume and we send a figure.
How much does the AI decide?
Nothing that leaves the building. AI extracts fields, sorts and deduplicates records, drafts chronologies, and checks a draft against the instructing questions. Every decision that reaches a referrer is made and signed by a person.
Can IMECore work alongside our claims system?
Yes. Send referrals through the API or forward the referral email. Both open the same case. Export the case, the records index, the report, and the audit log at any time.
How long does an IME take today?
In the United States, two to six weeks from request to report. In British Columbia, booking a specialist takes two to six months and the report takes a further four to eight weeks. The examination itself takes 30 minutes to two hours. Almost all the elapsed time is records handling, scheduling, and report administration.
See it against one of your own files
Bring a case that keeps getting passed around. We will run it through IMECore on the call.