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Calculate the reimbursable travel cost in seconds
Enter the distance, parking, and meals. The calculator itemises the total and flags trips over 100 km.
Examinee travel and mileage calculator
Enter the distance and costs. IMECore calculates the total reimbursable amount and flags long travel.
Distance from the examinee's home or location to the clinic.
Confirm the current CRA rate. It changes annually.
Paid parking at or near the clinic.
If the examinee is away from home long enough to require a meal.
Total reimbursable
$0.00
- Total kilometres
- 0 km
- Passengers for mileage
- 1
- Mileage amount
- $0.00
- Parking
- $0.00
- Meal allowance
- $0.00
How to use it
Four steps
- 1
Enter the one-way distance
The distance from the examinee's location to the clinic, in kilometres.
- 2
Set the return-trip and escort options
Toggle round-trip to double the distance. Toggle escort to double the passenger count.
- 3
Add parking and meal costs
Enter what the examinee actually paid or is expected to pay.
- 4
Copy or download the expense line
The result is a formatted expense line for your disbursement sheet or a CSV for your records.
Background
What the numbers mean
CRA rates change every year
The default rate in this calculator is a starting point only. The Canada Revenue Agency publishes updated mileage rates annually. Confirm the current rate on the CRA website before you submit a disbursement.
The 100-kilometre question
Most IME scheduling guidelines say an examinee should not travel more than 100 km one-way for an in-person assessment. The calculator flags anything past that distance so you can consider a closer examiner or a virtual assessment instead.
Escorts double the mileage
When an examinee needs a support person or driver, both people's travel is usually reimbursable. The calculator doubles the mileage automatically when you toggle the escort option.
Parking and meals add up fast
Downtown clinic locations can charge $20 or more for a few hours of parking. A meal allowance for a half-day trip is another $15 to $25. These are real disbursements that referral sources expect to see itemised separately from mileage.
FAQ
Questions people ask
What is the CRA mileage rate?
The Canada Revenue Agency sets a per-kilometre rate for business travel. It changes each year. Check the CRA website for the current rate and enter it manually in the calculator.
Should I use the return-trip toggle?
Yes for most IMEs. The examinee travels to the clinic and back. Uncheck it only if the referral source or contract limits reimbursement to one-way travel.
What counts as an escort?
A family member, support person, or driver who accompanies the examinee because of a medical condition, mobility limitation, or safety requirement. Both travellers' mileage is typically reimbursable.
Why does it flag distances over 100 km?
Long travel distances create access problems and increase the risk of no-shows. Many scheduling guidelines recommend booking a closer examiner or offering a virtual assessment when one-way travel exceeds 100 km.
Can I download the result?
Yes. The download button produces a CSV file with each expense item on its own row, ready to import into a disbursement tracker or accounting system.
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Stop doing this by hand for every file
IMECore runs the same calculation on every case, and keeps the answer on the file.