Billing
An invoice that matches the work that happened
The invoice builds from the exam, the record count, the report, and the no-show record. Tax is applied by province rule.
The problem
Billing is a rebuild at month end
The invoice is a single line with a total. Tax was looked up last time and guessed this time. Finance rebuilds the month from email and calendar, and the payer asks what the fee covered.
- You cannot explain the total without opening the case file.
- GST, HST, and QST are applied from memory and are sometimes wrong.
- A no-show fee is charged or missed with no notice record attached.
- The examiner waits months and calls to ask when they will be paid.
- A cap or a fee schedule is applied after the fact, not at invoicing.
What changes
What IMECore does about it
Invoice from the case
The invoice builds from events on the case: exam, report, record pages, and addendum. Each line shows what it is for.
Tax by rule, not memory
Pick the province and IMECore applies GST, HST, or GST plus QST by rule. Quebec shows the two lines separately, with QST on the subtotal.
Examiner payout tracked
The assignment carries the fee, the terms, and the payment status from the day it is made. Finance sees what is owed and what is paid.
Fee ceilings respected at the point of invoice
Workspace settings hold payer schedules and caps. The invoice is checked against them before it is issued, not after.
The payer sees the components
The invoice itemizes examination, report, record review overage, and disbursements, with sourced rates where a published guide applies.
Status you can report
Issued, paid, and reconciled sit on the case. Reconciliation runs against closed cases and flags what is still open.
How it runs
Four steps, start to finish
- 1
Build the invoice
Create the invoice from the case. Line items populate from the work and from workspace rates.
- 2
Apply tax
Select the province for the supply. IMECore adds the correct tax lines and warns when the treatment is uncertain.
- 3
Review and issue
Finance reviews the components, corrects, and issues the invoice. The audit log records who issued it.
- 4
Pay and reconcile
Record the examiner payout and the payer receipt. Reconcile the case to closed when both settle.
Where the time goes
Numbers worth knowing before you buy
Published figures from fee schedules and industry surveys. Each carries its source.
- Average charge per IME, all specialties, 2024
- $2,890 USDAverage charge per IME, all specialties, 2024SEAK 2024 IME fee survey
- Records review overage beyond 200 pages, NY state schedule
- $1.00 / pageRecords review overage beyond 200 pages, NY state scheduleNY OSC procurement schedule
- Cap on recoverable disbursements in many BC vehicle-injury actions
- 6%Cap on recoverable disbursements in many BC vehicle-injury actionsBC Reg 210/2020
Free tools
Try the calculation first
No account, no upload. These run in your browser.
- Free tool
IME invoice tax calculator
Add your line items, pick the province, and get the right GST, HST, or QST lines. Copy the invoice or export it as CSV.
Read - Free tool
IME cost estimator
Estimate the fee range for an independent medical examination by province, specialty, and report type. Built from published fee guides.
Read - Free tool
No-show fee notice generator
Set the notice window, the fee, who is charged, and the province. Copy a retainer clause and a shorter reminder email.
Read
FAQ
Questions people ask
Does IMECore decide what to charge?
No. The invoice builds from what happened on the case and from your workspace rates. A person reviews and issues every invoice.
What replaces manual tax lookup?
A rule by province. HST in Ontario and the Atlantic provinces, GST plus QST in Quebec, GST elsewhere. You still confirm the treatment with your accountant.
How are no-show fees handled?
The exam carries the notice and the cancellation window. The invoice applies your agreed fee with that notice record attached, so the payer sees the basis.
How are examiners paid?
By the coordination firm, on the terms shown on the case. IMECore records the assignment, the fee, and the payment status, but it is not the payment processor.
Can we reconcile at month end?
Yes. Closed cases show what was invoiced, what was paid, and what is still open. Export the lines for your accounting system.
Keep reading
Related pages
- Platform
Scheduling
The panel shows specialty, city, and availability beside the report deadline. A person approves the booking.
Read - Platform
Reports
Templates per specialty and report type keep the structure. IMECore drafts from the records and the chronology. A person signs the opinion.
Read - Platform
Portals
The examiner opens a portal with the records, the questions, and the deadline. The referrer watches progress without a status call.
Read
See it against one of your own files
Bring a case that keeps getting passed around. We will run it through IMECore on the call.